Select a moving date.
Moving during the month of August is the best time to be moving educational institutions. Not only is it the most convenient time because students are not in the building, but it’s also a slower month for long-distance school equipment moving companies. You are likely to get the best moving price as compared to moving during the high season (May-July). If August doesn’t work, then booking a move during August-April will also guarantee you a more affordable rate.
If you have no choice but to move during the high season, try booking as far in advance as possible, and choose a weekday rather than a weekend to get the best moving rate for moving school furniture.
Make a list of inventory.
This will require a lot of work, but educational staff are used to working hard so it’ll be no sweat! A walk-through of the building will be essential to ensure all items are inventoried. Don’t rely on a master copy you may already have, as things have likely changed and a bookshelf that was once in one classroom may have been moved to another. If you do regular inventory audits, then you will be ahead of the game but a physical walk through the building is still necessary.
One way to do this is to make a spreadsheet online and go in each room with a laptop. You have to consider all of the classrooms, art room, offices, gym storage areas, change rooms, library, cafeteria, book room, labs, lab room, storage room, band room, archives, custodian’s storage, etc. For each room, make a list of all contents. Include bookshelves, student desks, chairs, tables, teacher’s desks, office chairs, computers, hard drives, laptop carts, books, teacher resources, musical instruments, gym equipment, filing cabinets, etc.
At the end of this, you will have an exhaustive list of items, but your future self will be thankful that you took the time to do this right. Having an inventory list makes moving school furniture a much easier process.
Utilize the help of custodial staff and divide up tasks.
When moving school furniture, the custodial staff can contribute greatly by helping with moving educational institutions. Custodians are used to moving things from classroom to classroom and likely have a lot of the necessary tools to move things like dollies, open deck dollies, and hand trucks.
One effective strategy when moving school furniture is to divide the school up into zones. Then assign custodians to different zones and have them move all the heavy items to a central location in the school, or if the school is extremely large, then pick centralized locations in each zone. This makes the job of school furniture movers easier as once they arrive on moving day, they will only have to get items from this location to the truck, rather than moving throughout the entire school. This also saves a lot of time, which will save you money!
Once you have everything in order and your list is complete, don’t forget to check it twice. In a busy place like an educational institution, there are bound to be changes from the time you made your list and the time you actually move. So, do a final walk-through, updating your list before the school furniture movers arrive to get the job done.
Tip 1: Consolidate your move without student movers.
If your move is small, a consolidated move could be a good choice for you. Especially if you are moving to a busy college town as the likelihood of other students moving there is highly probable.
A consolidated move, or regrouped move, is when you share the costs of student movers and the moving truck along with other customers moving to your desired destination.
So, imagine you are headed to York University in Toronto, and you currently live in Montreal. The student movers will come and pick up your items and store them if needed in our heated, secure storage facility in Montreal. Then when a truck is ready to head to Toronto, your items will be loaded and delivered to your dorm in Toronto. Because Toronto is a busy destination that we travel to often, you could luck out and a truck could be ready for the day you need to move.
The best way to know if a consolidated move is a good option for you is to call our long-distance school equipment moving company to find a moving option that is right for you.
Tip 2: Take only the necessities when hiring school furniture movers.
When moving to a dorm or apartment as a student, there is often some confusion about what you should bring with you. Depending on the housing arrangements you have, you may or may not need to bring your own bedroom furniture.
The less you have to move, the less difficult it’ll be for the student movers and the more affordable the moving price will be. When you’re a starving student, you’ll want to find as many ways to cut costs as possible. Taking only what you absolutely need is going to help you do just that.
Tip 3: Book your move as far in advance as possible.
When moving school furniture, you know that there are busy times for students and schools. That tends to be at the end of the school year and just before the start. So, if you know you are moving educational institutions or heading off to college next fall, call expert student movers as soon as you’ve received your acceptance letter.
Moving college students can be a hectic process. So, putting off booking student movers or doing it last minute may make it difficult to find a reputable mover or worse, not get a moving date when you need it.
Tip 4: Hire a company that specializes in moving college students.
Not all movers are created equally, and some moving companies don’t deal with the special circumstances of students. At Total Distance Solutions, we understand the stress and excitement of starting this big chapter of your life, and we will do whatever we can to accommodate your moving needs.
We even offer special student rates when moving student furniture. Give us a call today to find out more about our student movers rate.